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Office Assistant to the Accounting Manager

Job Description

HP Environmental, Inc. (HPE) is seeking a highly organized and motivated Office Assistant to the Accounting Manager to support the daily operations of its accounting and administrative functions. HPE is located in Herndon, VA and provides analytical laboratory and environmental consulting services throughout the Washington DC, Maryland, and Virginia region, as well as nationally as needed.

Under the direction of the Accounting Manager and senior management, the Office Assistant will provide administrative, accounting, and office support services to ensure the efficient operation of the Accounting Department and company office. The successful candidate will assist with accounting-related activities, office administration, document management, and general operational support while serving as a resource for staff, vendors, and clients.

This position may be offered on a part-time or full-time basis, depending on the qualifications and availability of the selected candidate.

Basic Functions & Responsibilities

1. Provide administrative support to the Accounting Manager and management team.
2. Assist with accounts payable and accounts receivable processing.
3. Prepare invoices, track payments, and maintain accounting records.
4. Enter financial and administrative data into accounting and office management systems.
5. Assist with expense reporting, credit card reconciliations, and payroll-related documentation.
6. Maintain organized electronic and paper filing systems for accounting and company records.
7. Process incoming mail, invoices, vendor statements, and other business correspondence.
8. Communicate with vendors, clients, and employees regarding accounting and administrative matters.
9. Assist with month-end and year-end accounting procedures and recordkeeping.
10. Support the Office Manager with daily office operations and administrative activities.
11. Maintain office supply inventories and coordinate purchasing as needed.
12. Answer and direct incoming phone calls, emails, and visitor inquiries.
13. Assist with scheduling meetings, maintaining calendars, and coordinating company events.
14. Prepare correspondence, reports, spreadsheets, and presentations for management review.
15. Support employee onboarding documentation and administrative recordkeeping.
16. Assist with special projects and other duties assigned by the Accounting Manager and Office Manager.
17. Maintain confidentiality of financial, personnel, and company information.
18. Ensure timely completion of assigned administrative and accounting tasks.

Knowledge, Skills, and/or Abilities Required

1. Associate’s or Bachelor’s degree preferred in Accounting, Business Administration, Finance, or a related field.
2. 1-3 years of accounting, bookkeeping, administrative, or office support experience preferred.
3. Experience with accounts payable, accounts receivable, or general bookkeeping functions is a plus.
4. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, and Teams).
5. Experience with accounting software such as QuickBooks, Deltek, Sage, or similar systems preferred.
6. Strong organizational and time management skills with the ability to manage multiple priorities.
7. Excellent verbal and written communication skills.
8. High attention to detail and accuracy.
9. Strong analytical and problem-solving skills.
10. Ability to handle confidential and sensitive financial information.
11. Self-motivated with the ability to work independently and as part of a team.
12. Professional customer service and interpersonal skills.
13. Experience with document management systems and cloud-based file storage platforms preferred.

Benefits

Full-Time Employees

1. Hourly salary range $22.00 – $28.00 per hour (dependent on experience, education, and qualifications)
2. Paid training
3. Retirement savings plan
4. Employee health and dental insurance
5. Paid holidays
6. Paid time off (PTO)
7. Opportunities for professional growth and advancement

Part-Time Employees

1. Hourly salary range $22.00 – $28.00 per hour (dependent on experience, education, and qualifications)
2. Paid training
3. Flexible work schedule
4. Opportunities for professional growth and advancement

How to Apply

If you are interested in this job opportunity, please e-mail your resume to pchmielinski@hpenviron.com.

Administrative Coordinator – Industrial Hygiene Division

 Job Description

HP Environmental, Inc. (HPE) is seeking a highly organized, detail-oriented, and motivated Administrative Coordinator to support the daily operations of its Industrial Hygiene (IH) Division. Located in Herndon, Virginia, HPE provides analytical laboratory and environmental consulting services throughout the Washington, DC, Maryland, and Virginia region, as well as nationwide when needed.

Reporting to the Director of Industrial Hygiene Services and senior management, the Administrative Assistant will provide administrative, project coordination, and client support services to ensure the efficient operation of the Industrial Hygiene Division. The successful candidate will serve as a key point of contact for staff, clients, and subcontractors while assisting with scheduling, reporting, document management, and overall project administration.

Basic Functions & Responsibilities

• Provide administrative support to the Director of Industrial Hygiene Services and department staff
• Schedule project activities, client meetings, site visits, and conference calls
• Prepare, organize, and maintain project files, reports, and department records
• Assist with proposal preparation, contract documentation, and project tracking
• Coordinate communication between clients, project managers, laboratory staff, and consultants
• Monitor project schedules and assist with project status updates
• Maintain databases, spreadsheets, and electronic filing systems
• Prepare draft correspondence, reports, and presentations for management review
• Answer and direct incoming phone calls, emails, and client inquiries
• Assist with invoicing, expense tracking, and other administrative accounting functions
• Order office supplies and coordinate equipment and training schedules as needed
• Support quality assurance documentation and regulatory recordkeeping requirements
• Maintain consistent communication with the Director regarding project and administrative priorities

Knowledge, Skills, and/or Abilities Required

• Associate’s or Bachelor’s degree preferred in Business Administration, Environmental Science, Communications, or related field
• 1-3 years of administrative, office management, project coordination, or executive support experience preferred
• Experience supporting consulting, engineering, environmental, or technical professionals is a plus
• Excellent verbal and written communication skills
• Strong organizational and time management skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Self-motivated with the ability to work independently in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams)
• Experience with document management systems and cloud-based file storage platforms preferred
• Ability to maintain confidential and sensitive information
• Strong customer service and professional interpersonal skills
• Valid driver’s license is a requirement
• Ability to occasionally travel locally for meetings, training, or company events
• Experience with report formatting, scheduling software, and data entry systems is preferred

Benefits

• Hourly salary range $28.00 – $32.00 per hour (dependent on experience, education, and qualifications)
• Paid training
• Retirement savings plan
• Employee health and dental insurance
• Paid holidays
• Paid time off (PTO)
• Opportunities for professional growth and advancement

How to Apply

If you are interested in this job opportunity, please e-mail your resume to pchmielinski@hpenviron.com.

 

Industrial Hygiene Technician

Job Description

HP Environmental, Inc. (HPE) is seeking an Industrial Hygiene Technician (IHT) to add to its industrial hygiene (IH) consulting arm of the company.  HPE is located in Herndon, VA and provides analytical laboratory and consulting services across the DC, Maryland, and Virginia region, as well as nationally as needed.

Under the direction of senior management and other leadership, the IHT will be primarily responsible for assisting with and conducting field investigations for asbestos, lead-based paint, indoor air quality, water/microbial damage, etc. as well monitoring/oversight/testing during remediation activities.

Basic Functions & Responsibilities

• Conduct tasks related to asbestos/lead inspections, indoor air quality (IAQ)/mold assessments, and/or other assignments as needed
• Project oversight and testing related to asbestos/lead/mold remediation work
• Phase Contrast Microscopy (PCM) sample analysis
• Prepare draft reports for review by senior management
• Maintain consistent communication of project progress with senior management from start to finish of the project

Knowledge, Skills, and/or Abilities Required

• Bachelor’s degree preferred in industrial hygiene, environmental science, or related field
• 1-2 years’ field experience preferred
• Able to pass background security clearance checks for access badging for federal, state, and local government or secure buildings.
• Valid driver’s license with reliable transportation
• Self-motivated with the ability to work in a fast-moving environment
• Excellent time management skills, organizational skills, and the ability to prioritize work
• Attention to detail and problem-solving skills
• Proficiency in MS Office (Word, Excel, and PowerPoint)
• Physical ability to carry equipment up to 35 pounds, climb ladders, get in and out of basements and attic spaces, etc.
• Periodic out-of-area travel for projects including some stays up to a week
• Willingness for business related regional travel
• Willingness to work off-hours (nights/weekends) as required
• Ability to wear a respirator
• Not required (will train) but preferred: Certification/licensed as asbestos inspector, lead inspector/risk assessor, mold assessor certification, NIOSH 582 certification, familiar with XRF analyzer, or IH experience

 Benefits

• Hourly salary range $25.00 – $35.00 per hour (dependent on experience and education)
• Paid training
• Retirement savings plan
• Employee health and dental insurance
• Paid holidays
• Paid overtime

If you are interested in this job opportunity, please e-mail your resume to pchmielinski@hpenviron.com.

Geologist

Job Description

HP Environmental, Inc. (HPE), located in Herndon, Virginia, is seeking an entry-level to experienced geologist/environmental scientist to join their Site Assessment, Monitoring & Compliance Division. HPE performs comprehensive environmental assessments and consultation in the areas of environmental chemistry, toxicology, geology, industrial hygiene, indoor air quality (IAQ). HPE staff conducts building assessments with unparalleled professional credentials including doctoral level scientists, professional geologists, and board-certified industrial hygienists (CIH). HPE provides services to property managers, owners, developers, real estate investment trusts, insurance companies, financial institutions, and contractors for commercial, medical, manufacturing, military facilities, and to local, state and federal government.

The Site Assessment, Monitoring & Compliance Division provides environmental due diligence services starting with Phase I Environmental Site Assessments (ESAs) and proceeding through soil and groundwater remediation work on a site-by-site basis. A list of services provided by the Site Assessment division includes the following:

• ASTM Compliant Phase I & II Environmental Site Assessments
• Regulatory Compliance Audits
• Voluntary Cleanup Programs
• UST and AST Compliance Assessments
• UST and AST installations and removals
• Soil and Groundwater Investigations and Remediation
• Petroleum-impacted soil delineation during site development
• Environmental Permitting Support
• Litigation Support

At a minimum, the successful candidate should have:

• A B.S. degree in geology, environmental science, or similar discipline
• 0-2 years of experience performing related services
• Have the ability to work as an individual or part of a group
• Experience with local and federal environmental regulations a plus
• Experience facilitating projects and interacting with clients and regulators
• Ability to perform environmental sample collection and field work
• Proficiency in MS Office Suite and have excellent verbal and written communication skills

AutoCAD and groundwater modelling experience is a plus.  Field work will be required in this position and may be as much as 50% of the workload.  A valid driver’s license and personal vehicle are required to serve site work in D.C., Maryland, and Virginia.

Benefits

• Hourly salary range $25.00 – $35.00 per hour (dependent on experience and education)
• Paid training
• Retirement savings plan (after one
• Employee health and dental insurance
• Paid holidays
• Paid overtime

If you are interested in this job opportunity, please e-mail your resume to pchmielinski@hpenviron.com.